Detailed Technical Specification of AI Integration for Pohoda

🎯 1. Context, Value of Pohoda, and Market Challenge

Recognition of Pohoda Position

The POHODA accounting system by STORMWARE s.r.o. represents the gold standard in the Czech and Slovak accounting market. It is valued for exceptional reliability, legislative accuracy, comprehensive accounting modules, and high trust from tens of thousands of accounting firms, tax advisors, and businesses.

Market Challenge & Manual Data Entry

Even with Pohoda as a reliable core, accounting teams spend huge amounts of time manually typing data from emails, PDF invoices, receipts, and bank statements. Manual entry increases error rates and creates bottlenecks.

Our Solution & Synergistic Value

Our cloud AI solution enhances the robust Pohoda system with advanced automated document processing and communication. Pohoda remains the central guarantor of accounting correctness; our integration reduces up to 90% of routine manual data entry.

🔄 2. Core User Flows

📂 3. Supported Agendas & Document Types in POHODA

The integration covers the full range of financial and accounting agendas in POHODA with support for headers and detailed line items:

🔌 4. Import Methods into Pohoda

A. Import via mServer (HTTP API Interface)

Support for direct mServer HTTP API interface for real-time processing and immediate responsePack feedback.

B. Batch Import via Quiet Command Line (Windows Desktop Agent)

Automated background Windows service (pull agent) downloading approved documents from the cloud and executing batch import via Pohoda.exe /XML in quiet mode.

The agent automatically parses responsePack output files, reading execution status (OK, Warning, Error) and updating document statuses in the cloud dashboard.

⚙️ 5. Stormware XML Engine & Standard Compliance

Native XML generator strictly complies with official Stormware XSD schemas (vy:vydanaFaktura, pri:prijataFaktura, bnk:banka, rsp:responsePack):

• Strict adherence to XSD length limits: Automatic truncation of text fields (notes, addresses, item descriptions) to prevent XML import rejection.
• VAT Breakdown & Reverse Charge (PDP): Support for standard (21%), reduced (12%), zero (0%), and exempt VAT rates plus Reverse Charge mode.
• Foreign Currencies & Exchange Rates: Automatic exchange rate calculation according to CNB with exact alignment in CZK and foreign currency.

💳 6. Bank Liquidation & Payment Matching

The system includes advanced logic for automatic matching of incoming and outgoing bank payments with unpaid invoices in Pohoda:

• Multi-level Matching: Matching based on variable symbol (VS), exact amount, currency, account/IBAN, and normalized partner name.
• XML Liquidation Generation: Direct creation of liquidations in the Bank agenda (homeCurrency, liquidation, symVar structure).

🧠 7. Intelligent Accounting Entries, VAT Classification & Cost Centers

Based on historical learning and Pohoda configuration, the system automatically determines:

• Document Numbering Series: Automatic assignment of the correct Pohoda numbering series based on document type and accounting year.
• Accounting Code Mapping: Automatic proposal of accounting codes for documents and line items (e.g., 321/501, 311/604).
• VAT Classification: Assignment of exact Pohoda VAT classification codes (UDPH, UKP, PDP, EU_goods, outside_eu).
• Partner Directory & ARES Sync: Automatic partner lookup in Pohoda Directory or ID verification via the official ARES register.

🛠️ 8. Technical Requirements & Licensing

Software & Hardware Requirements

• Supported Pohoda Editions: Pohoda M1, Pohoda SQL, Pohoda E1 (top tier).
• Environment: Local Windows installations, accounting servers, and cloud hosted environments.
• Agent Requirements: Minimal footprint (Windows 10/11 / Windows Server, .NET 4.8+, 100 MB disk space).

Licensing Model

Flexible monthly or annual subscription scaled by processed document volume (from small firms to large accounting offices).